7 Steps to Implementation
This guide is designed to assist our new customers with the process of implementing the Brief Relief™ line of disposable, portable lavatory systems. With input from organizations such as yours we have outlined for you, what we feel to be the 7 key steps to a successful product implementation. We have added helpful suggestions as to who should be involved and why. On our site you will also find important documentation such as State and Provincial Environmental approval letters, samples of introductory memos, technical bulletins and payroll stuffers for you to utilize.
Throughout this guide you will find helpful tips on everything from product benefits and most frequently asked questions to where the product should be located. We have combined ten years of manufacturer’s experience with customer’s feedback to provide you with an easy to use and detailed roadmap for implementation.
Bear in mind that this guide is just that, a guide. Your organization may already have procedures, policies and standards for safety products like Brief Relief™.
Remember, we are here to help you and as the distributors of Brief Relief™ part of our mandate is to work with you to ensure your employees and organization receive the greatest benefit possible from our unique products.
7 Steps to Implementation
1. Management Endorsement/Announcement
- Implementation should begin with a letter/bulletin/memo from management that announces the reason why the products were approved and their importance to operations .
- These bulletins are best if they come from someone in a senior Operations role, secondly from someone in Health & Safety.
- Additional endorsements may also come from your companies Human Resources and Environmental departments. At the very least some mention of the environmental and personal benefits should be made in the memo.
- Other procedures that will need to be considered are product standardization and material coding.
2. Union Endorsement
- A simple statement that recognizes the value of Brief Relief to the membership with the disclaimer that its use is not intended to replace scheduled rest breaks.
- We can assist you in introducing the products to the Union membership and educating them on the benefits the products offer.
3. Corporate Policy Statement
- A directive from HR that reinforces management’s endorsement by establishing a policy for outside work crews “when faced with the need to relieve oneself in situations where no restrooms are available on the work site, employees should close and secure the work site to find nearby facilities, but if these are not available or if leaving the site is not feasible, employees should make use of the disposable lavatory bags provided by the company”.
4. Brief Relief™ included on the Safety Check List
- Without Brief Relief™ readily available when these situations arise, the employees are required to either leave the job site (not always possible) or make a bad decision (hold it, use a cup or a can and empty it in the street, or use the great outdoors). Brief Relief™ should be on the Safety Checklist – just in case – it’s needed.Each vehicle used for outside work crews should have a couple of Brief Relief™ in the glove box for easy access.
5. Safety Meeting/Tailgates
- This critical element in the process is designed to introduce the product and the corporate policy regarding the issue of relieving oneself on the job site when no other facilities are available.
- Emphasis must be made that the use of Brief Relief™ is expected to be only for those situations when washroom facilities are not readily available. Also, mention should be made that the best solution (and the policy) is to leave the work site and find nearby facilities.
- Further emphasis must be made on the health and safety hazards, environmental impacts, legal issues arising from indecent exposure and negative corporate image concerns that result from the old habits of dealing with this issue.
- A demonstration of the gel process is also required to inform users that Brief Relief™ is more that just a “bag of urine” but rather a safe and sanitary containment pouch that protects the worker’s (and the environment) health and safety.
- We are available to conduct tailgate presentations when in your area. We also make available to each customer, high quality educational videos/cds that demonstrate all of our products. These videos/cds are professionally designed to educate and familiarize your employees with the health and safety issues of work place hygiene. Clear demo bags are used during demonstrations and are readily available to every one of our customers.
6. Safety/Policy Reminders
- As with safety glasses, hard hats, seat belts and other items of employee safety, it is important that reminders of using products are posted in the work area. The posters and stickers that we provide are designed to reinforce using Brief Relief™ as the positive alternative.
7. Store Room Supervisor/Line Supervisor Support
- A key to creating a lasting habit of using Brief Relief™ as an alternative to other less acceptable solutions is to have the store room supervisor occasionally ask the crews if they have Brief Relief™ on their vehicle and if not to pass it out.
- Especially during the first 6 months after introduction, it is important that line supervisors take the time to mention Brief Relief™, the issue and the company policy every 4 to 6 weeks at routine tailgates or safety meetings
- We will occasionally send out notices and reminders, via email and facsimile, to Supervisors, to ensure the issue of hygiene and safety continues to be mentioned.